2.1 Semester

Semester is a period that consists of 14 to 18 academic weeks or any other pre-scheduled activities along with mid-term and final exams, applied in all departments. Academic activities within an academic semester consists of lectures, seminars, practical exercise, field work, as well as other structured and independent activities.

In every semester, there will be certain courses offered and measured by means of academic credit system, as designed by the department.


2.2 Academic Credit System

Academic credit system implies the workload of the students, lecturers, and staff members in form of credit in each semester.

2.2.1 The Purpose of Academic Credit System

–           The general purpose of academic credit system at Faculty of Humanities Universitas Airlangga is to implement an education program which is more varied and flexible to ease the students in choosing more specific academic concentration/expertise through an academic planning in each semester.

–           More specifically, the purpose of academic credit system is to:

  1. Giving the chance for students with high academic capacity to finish their study in a shorter period in accordance with their pre-determined academic planning and individual capability.
  2. Giving the chance for students to take courses that are relevant with their academic capacity and personal interest.
  3. Implementing an education system whose input and output are more diverse.
  4. Making it easier to adapt and adjust to new curriculum in order to meet the demand of rapid development in technology and modern society.
  5. Making it possible for conducting a more precise and objective evaluation on students’ development.
  6. Making it possible for credit transfer at Universitas Airlangga.

2.2.2 The characteristics of Academic Credit System

–           The amount of workload carried out by the students is called credit

–           Credit per semester is the point given for the course takin in one semester in form of weekly activities consisting of q lecture/tutorial, or 2 practical exercise 4 field work, accompanied by 1-2 pre-structured activities and 1-2 independent activities. One meeting lasts for 50 minutes.

–           The credit point of each course is based on the effort put on it in terms of assignment in lectures, practical exercise, field work, and any other assignments

–           The credit point of each course is not necessarily the same.


2.2.3 Point and Workload of Each Semester Credit

–           1 credit point and the workload of each credit for students is formulated as follows:

  1. 1 scheduled meeting with a lecturer. For instance, a class lecture.
  2. 1 non-scheduled academic activity previously planned by the lecturer, such as take home assignment, exercise, and any other activities.
  3. 1 independent academic activity, done by the students on their own initiative to get a deeper understanding of the material or any other purpose such as reading the reference books.

–           1 credit point for the lecturers is based on the weekly work load and in one semester, consisting of:

  1. 1 scheduled meeting with the students
  2. 1 structured academic planning and evaluation
  3. 1 scheduled development of training materials through literature reading and writing.

–           A seminar that requires the students to write and present a research paper, 1 credit equals to non-scheduled academic activity for 42 hours in 1 semester,

–           Activity in a form of group discussion, 1 credit equals to 2 hours every week in 1 semester

–           An activity in form of practical exercise, field work, or any relevant work, 1 credit equals to field work with a duration of 4 hours in a week or equals to 80-90 hours accumulative hours in one semester

–           In a research or a final thesis, 1 credit equals to 3-4 hours a day in 1 month, counted as 25 working days

–           In a practical exercise, 1 credit equals to 2 hours a week.


2.3 Student Transfer, Credit transfer, and the Procedure

Student transfer from outside Universitas Airlangga with a program relevant with that of Faculty of Humanities is done based on necessary procedure.

2.3.1 Student Transfer

Student transfer can be done if the students are from the same program from other universities and can be done among departments in Faculty of Humanities. Student Transfer from Outside Universitas Airlangga

(1) Faculty of Humanities will consider accepting transfer students from other universities/institutes under certain circumstances

(2) The student transfer can be done under certain conditions described as follows:

  1. Students being transferred from public universities and not from state owned institution, institute of education, and institute related to religion and theology
  2. Students being transferred from public universities whose accreditation is of the same level or higher
  3. The students aiming to get transferred must have studied at least for 4 semesters continuously and have at least 48 credits achieving a GPA of minimum 2.50
  4. The program previously taken by the transfer students must be relevant with the program offered by Universitas Airlangga
  5. Transfer students are required to have a clean record and have never committed any violence of regulation
  6. Transfer students must follow regulations at Universitas Airlangga
  7. Transfer students are accepted whenever there are enough slots
  8. Transfer students have to meet all conditions required by the faculty or department

(3) Credit transfer for transfer students is based on the recognition of credits (credentials) by the program and done based on distinct and specific procedure

(4) The time taken for studying in the previous university is taken into account and will be integrated with that done at Universitas Airlangga to decide the maximum duration of study. Transfer within Universitas Airlangga

–           Students who want to be transferred from one degree to another relevant degree should follow a procedure described as follows:

  1. Making a written request to the dean of the faculty by using recommendation from the head of department, to be sent to the rector of the university.
  2. The transfer can be done under the consent of the rector, as recommended by the head of the department and the dean of the faculty.

– Transfer from one bachelor degree to a diploma can be done by:

  1. Making a written request to the dean of the faculty by using recommendation from the head of department, to be sent to the rector of the university.
  2. Transfer from one bachelor degree to a diploma can be done under the consent of the rector, as recommended by the head of the department and the dean of the faculty.

– Transfer can only be done once and re-transferring to previous degree is not admissible, including             re-transferring to the faculty of vocational studies

– The time spent for studying in the previous degree is integrated with that done after the transfer and is             made as the limit of the period of study.

– Transfer students have to follow the procedure described as follows:

  1. Students who want to transfer have to make a written request to his/her faculty.
  2. If the student retakes the national higher education admission and pass, he/she has to write a confirmation letter addressed to the rector, with a cc notation to the dean of the previous faculty, stating that he/she is accepted to pursue other degree and wants to resign from the previous faculty.
  3. Meeting certain prerequisites required by the new faculty/department.


2.4 Study Plan

In planning their study, students have to follow regulation described as follows:

  • Paying the tuition via bank appointed by Universitas Airlangga
  • Students arrange their study plan under the guidance of an academic advisor, in which the workload has to be in accordance with the number of credits allowed as noted in their academic result of preceding semester, unless those who are still obliged to use academic package arranged by the department
  • The arrangement of the study plan is done online via Universitas Airlangga Cyber Campus (UACC) on the campus website
  • Students who are unable to do the study plan before the due date are not registered in the academic activity of the following semester and thus are not allowed to join academic activities
  • All students are responsible for planning their study. If there is any mistake (wrong course code, name of the course, etc.), the students will not have access to join the course.
  • Students have to make sure that the schedule of the courses they take do not overlap with the schedule of other course(s)
  • Students can modify their study plan by joining KPRS program as scheduled by the faculty
  • Once the KPRS is over, students cannot modify their study plan and can only drop their course(s)
  • Students have to make sure that the courses they are taking are already approved by their academic advisors proven by the printed version of KRS/KPRS from cybercampus


2.5 Academic Leave of Absence, Drop Out, and Continuity of Study

Academic Leave of Absence, Drop Out, and Continuity of Study are related to the students’ participation in the teaching and learning process.

2.5.1 Academic Leave of Absence

– Students can legally be absence from academic activities for 1 semester under the permission of the rector.

– During their study, the students are allowed to be absence maximum twice and these cannot be in two semesters in a row.

– Under certain consideration, the rector can give permission for the students to be absent in two semesters in a row

– Academic leave of absence can only be given after taking four semesters in a row (for bachelor) and two semesters in a row (master degree).

– During the period of academic leave of absence, the students must still be registered as a student.

– The period of academic leave of absence is not taken into account in terms of evaluation on the period of study

2.5.2 Academic Absence under Sanctions

Students who cannot participate in academic activities because of academic sanctions have to re-register themselves and asking for permission to the rector. This matter will not annul the previous academic credits and students do not have to start over their study.

2.5.3 Dropping Out

Students who are absent for 2 semesters in a row without prior confirmation to the division of academic Faculty of Humanities will have to be expelled.

2.5.4 Maladministration and the Continuity of Study

Students who are not able to pay tuition will not have the chance to arrange their study plan


2.6 Students’ Academic Evaluation

Evaluation on students’ academic achievement is done to get information about their success in reaching the academic goal as arranged in the curriculum through a mechanism of evaluation in form of exams, assessment of their assignment, quiz, report, and any other evaluations.

2.6.1 Examination System

The purpose of Examination is to:

– Measuring students’ understanding and mastery of the material delivered through lectures

– Clustering the students into several categories based on their academic achievement and their capability in meeting the faculty’s criteria. The category consists of alphabetical grade which are A, AB, B, BC, C, D, and E

Examination can be done in many ways, namely written exam, oral exam, seminar/final thesis, as well as take home assignment and practical exercise.

2.6.2 Types of Examination

In general, examination is divided into two large groups namely course examination and thesis defense. Course examination

Course examination is the assessment of academic achievement in 1 semester done by written test or any other structured tests scheduled by the Faculty of Humanities Universitas Airlangga. Thesis Defense

Thesis is the last examination that enables the students to write a research paper by explaining their arguments, analysis, scientific method and problem solving by conducting a research, as well as presenting the result and defending the stance in written and spoken forms in order to complete the academic workload in the their study.

The spoken thesis defense is conducted by a board of examiners and covers discussion and enquiries on the abstract, content, research method, analysis, and any other aspects relevant to the thesis. Thesis defense is conducted after the proposal is accepted by the Head of the Department. The thesis defense is conducted by considering the guideline of thesis and research article listed in the guideline book.

2.6.3 Examination Requirements

The requirements for examination cover those related to the courses and the thesis defense. Each requirement will be explained further. Course Examination

Students are allowed to take course examination if they have at least 75% class attendance. Some exceptions can be made due to several conditions listed as follows:

  1. Sickness, proven by doctor’s written medical statement.
  2. Doing an curricular activities off campus, proven by permission letter from the dean/rector
  3. Doing an extracurricular activities, proven by permission letter from the dean/rector
  4. Having to do other business, with prior permission from the dean/rector Thesis Defense

Thesis defense can be done if the students have completed the thesis paper by following the guidelines on Thesis paper and research article writing and meet some other requirements listed as follows:

  1. Having met the requirement in terms of academic credits accounting for 110 credits, achieving a GPA of at least 2.0 with no E grade.
  2. Maximum 20% D grade from the whole academic credits
  3. Submitting four thesis papers to the Department’s academic division not more than 7 days before the due date
  • For students from English Department, ELPT (English Language Proficiency Test) score of at least 550 is required
  • For students from the Department of Japanese Studies have to pass Japanese Language Proficiency of at least N3 level

2.6.4 Assessment of Study

Assessment of the study is used to get general information regarding students’ achievement. Based on this assessment system, students will be categorized into several groups of those with good, fair, bad, and very bad academic result. The final result of each course is represented by alphabet which are A (4), AB (3,5), B (3), BC (2,5), C (2), D (1), and E (0). Assessment of Students’ Academic Achievement in Certain Course

Assessment to get information about students’ achievement in a course is done by:

  • Lecturer gives grade in form of figures (ranging from 0 to 100) to show his judgement on students’ achievement in the course
  • Lecturer also makes a relative assessment based on the result of students’ study


Grades in Alphabet     Grades in Figure         Score

A                                 75-100                         4

AB                              70-74,9                        3,5

B                                 65-69,9                        3

BC                               60-64,9                        2,5

C                                 55-59,9                        2

D                                 40-54,9                        1

E                                  0-39,9                          0

–     The final result of the course has to be sent to the UACC system by the coordinating lecturer not more than 2 weeks after the final exam. The print out of the grades should be submitted to the administration division of the department. Grade Conversion, Courses, and Credits from Exchange Program

Regarding the students exchange program, the Faculty of Humanities has formulated a set of rules related to the grade conversion, courses, and transferrable credits.

  1. Grade Conversion

Grade              ACTS              Faculty of Humanities             Conversion

A                     80-100                                                             A

A-                    75-79               >75                                          A

B+                   70-74               70-74,9                                    AB

B                     65-69               65-69,9                                    B

B-                    60-64               60-64,9                                    BC

C+                   55-59               55-55,9                                    C

C                     50-54               50-54,9                                    C

C-                    45-49               45-49,9                                    C

D+                   40-44               <45                                          D

D                     35-39                                                               D

F                      <34                                                                  E

  1. The Conversion of Courses

The conversion is done based on:

  1. Similarities in the content and the name of the course
  2. Competition covering the name of the course, code of the course, workload, semester, required courses, competence, description, method, media, and the reference
  3. The standard of the document
  4. Conversion of the Credits
  5. The credits got from the exchange university will be fully admitted by converting courses with similar competence
  6. If there is any difference in terms of the credits attached to certain courses, the credit can still be converted. For instance, course with 4 credits can be converted to that of 2 credits only.
  7. If the courses taken in exchange university have no similar competence, it will be admitted as supplementary document. GPA

Academic credit system consists of two different academic result namely semester GPA and accumulative GPA. Semester GPA is counted each semester while accumulative GPA is counted from the first semester until the last semester taken by the students.

The Result can be calculated by using this formula:

Semester GPA                  : ∑ (Ks x N)


Accumulative GPA          :∑(Kk x N)


The calculation is defined as follows:

Ks=The number of credits taken by that semester

Kk=The number of credits taken from the beginning of the study, excluding the E grade

N=Grade of the course

Based on the previous semester GPA, the maximum amount of students’ workload in the next semester will be determined. Improving GPA

Students that get E grade for compulsory courses have to improve their grade by retaking the course in the closest following semester. By taking the course, they also have to take the exams.

2.6.5 Evaluation of Study

– Evaluation of study in each semester for a course is represented by semester GPA

– Evaluation for students taking the bachelor degree is done in the second year, fourth year, and the seventh year.

(1) The evaluation of study will determine whether the students will be able continue or not.

(2) Students are allowed to continue their study if they have achieved at least half of the credits with a minimum GPA 2,0.

(3) If the students have achieved half of the total credits with a GPA of 2,0, the evaluation will be done by calculating the highest score with minimum number of credits.

(4) The minimum number of each department is based on the department used by the curriculum.

(5) The students who have finished their study and are able to achieve 144 credits with a minimum GPA of 2,0 with no E grade and E grade of not more than 20% of the total credits, have done the thesis with minimum C grade, can do the graduation practice.

(6) If the accumulative GPA is less than the requirement, the students can improve it whenever opportunity presents itself within and there is still enough time

(7) For any retaken courses, the highest score will be listed in the study result.

Here are the number of credits that have to be achieved by the students:

  1. Bachelor degree in Bahasa Indonesia 144-160 credits
  2. Bachelor degree in English 144-160 credits
  3. Bachelor degree in history 144-160 credits
  4. Bachelor degree in Japanese Studies 144-160 credits
  5. Transfer program (vocation to bachelor) 76-94 credits


2.7 Academic Sanction

Students are prohibited from:

  1. Cheating, using any information material or non-material without prior permission from the legal owner
  2. Fabrication, in terms of grade, diploma, student’s id card, assignments in lectures/tutorials/practical exercise/exam, letter, report, or signature within academic context
  3. Plagiarism, imitating other people’s work without using a proper use of citation and reference
  4. Bribing and Intimidating, in a sense that it will change the decision on their academic result
  5. Breaking facility
  6. Illegally representing others when doing any academic activities
  7. Illegally being represented others when doing any academic activities
  8. Cooperating when doing the exam either by means of direct communication, electronic device, or any other means
  9. Taking examination paper without permission

For all violation listed above, there will be sanctions in form of:

  1. Stern warning in spoken and written forms
  2. Cancellation of grade or any other academic achievement
  3. Failing a class or any other academic activities
  4. Failing the whole course in one academic semester
  5. Restricted from participating in academic activities in certain period
  6. Expelled from Universitas Airlangga


2.8 Graduation Practice, Graduation, and Degree

Graduation exercise and graduation are related to students’ status. Students who already do the graduation exercise are able to join the graduation and receive a degree.

2.8.1 Graduation Practice

– Graduation practice is a process to determine whether a student can join the graduation or not, done after the students have achieved required GPA and credits, ELPT score of 450 for bachelor degree as explained by SK Rektor Nomor:5601/J03/PP/2008 on 3 July 2008 concerning the standard score for English Language Proficiency Test and scientific article. Japanese studies students are also required to achieve a required score in Japanese Language Proficiency Test and have accomplished 100 credits in Extracurricular Credit System as explained in SK Rektor nomor: 7/H3/PR/2009 on 8 August 2009.

2.8.2 Degree Based on Academic Achievement

When a student is graduated, he/she will be awarded academic achievement listed as follows:

  • Graduates with good academic record, if the GPA is 2.0-2,75
  • Graduates with excellent academic record, if the GPA is 2,76-3,50
  • Graduates with outstanding academic record, if the GPA is 3,51-4,00
  • GPA is calculated from the beginning of the study until the end of the study. For those who become graduates with outstanding academic record (cumlaude) has to meet one more requirement which is that they have to finish the study not more than 5 years.

2.8.3 Graduation

–           All students that have been graduated must participate in graduation ceremony

–           All students that participate in the graduation ceremony aforementioned will be given a diploma and academic transcript

–           Students who do not participate in the graduation ceremony aforementioned will never receive their diploma

–           For certain reasons/considerations, students are allowed not to participate in the graduation ceremony with the permission of the rector, and are still able to receive their diploma

2.8.4 Degree

Students who are already graduated will receive a diploma, academic transcript, and other certifications stating the achievements they have made and thus have the right to use the title S.Hum (Bachelor of Arts).


2.9 Limit of the Period of Study

The Limit of the Period of Study is the maximum number of years for the students to finish their study

2.9.1 Limit of the Period of Study in general

The maximum number of years for students to finish their study can be calculated by using the formula 2n-1, in which n represents the normal period for finishing a study. For bachelor degree that is naturally finished for years, for instance, the Limit of the Period of Study can be calculated as follows:


(2×4)-1=7, hence 7 years is the maximum period for bachelor students to finish their study

2.9.1 Limit of the Period of Study in Particular

– For transfer students, the period spent in the previous university is integrated with that spent at Universitas Airlangga

– For students transferring from vocational degree, the time spent in the previous degree is integrated with that spent in the new degree.