The Japanese Program offers number of courses every semester, and each course has its load stated in credits (sks) based on the program’s curriculum.
Credit system is a system of academic implementation related to student’s study load, lecturer’s load, and load of institutional implementation program that is stated in a credit. Credit Unit System (SKS) is an academic implementation using credits (sks) to state the student’s study load, lecturer’s load, learning experience, and program’s load.
- Objectives of Credit System
The general objective of implementing credit system in the Faculty of Humanities Universitas Airlangga is to meet the demands of programs’ development, that is to provide more variety and flexible education and learning programs. It will also provide the students opportunities to choose the program leading to a particular academic level or profession/expertise required by the development through the study plan from one semester to another.
- The specific objectives of implementing credit unit system (SKS) are
- Giving the diligent and intelligent students opportunities to complete their study in relatively short time in accordance with their plan and ability;
- Giving the students opportunities to take courses based on their interest, talent, and ability;
- Opening possibilities to implement education system with more complex input and output;
- Facilitating curriculum adaptation from time to time based on science and technology development as well as the fast recent community needs;
- Giving possibility to implement more objective and accurate evaluation for student’s study progress; and
- Giving possibility to transfer the credits interfaculty/program in Universitas Airlangga.
Characteristics of Credit System
The characteristics of Credit system are:
- The number of student’s study load of a course is stated in a grade unit that is called credit (sks);
- Credit (sks) is an appreciation to the learning experience for one semester through the scheduled activities every week, consisting of one-hour lecture/tutorial, or two-hour laboratory work, or four-hour practical training, respectively divided in 1-2 hour unscheduled structured activity, and 1-2 hour independent activity. One-hour meeting equals to 50 minutes;
- The number of credit of each course is determined in accordance with an attempt to finish assignments related to a certain course, and has been stated in lectures, laboratory work, practical training, and other assignments; and
- The number of credit for each course must not be the same. Credit load is various.
Semester Credit Unit and Load
Credit point of 1 (one) credit is determined as follows
- 1 (one) credit point of lecturing for students is determined according to activity per week during 1 (one) semester, which includes:
- 1 (one) hour of scheduled class meeting with a lecturer (i);
- 1 (one) hour of an unscheduled structured academic activity planned by a lecturer (doing assignments, doing exercises, and any other take-home assignments);
- 1 (one) hour of independent academic activities are activities that should be conducted by the students independently to deepen, prepare, or any other academic goals (reading references).
- Grade of 1 (one) credit of a course for a lecturer is determined according to the activity load per week during 1 (one) semester, which :includes
- 1 (one) hour of scheduled meeting with students;
- 1 (one) hour of planning and evaluation of structured academic activity;
- 1 (one) hour of course material development through reading text and written text.
- Teaching-learning process in the form of seminar requiring students to write and present a paper, 1 (one) credit equals to 42-hour unscheduled structured academic activity in 1 (one) semester;
- Teaching-learning process in the form of group discussion, 1 (one) credit equals to two hours per week assignment in 1 (one) semester;
- Teaching-learning process in the form of practical training and of the kind, 1 (one) credit is the same as 4 (four) hours per week field tasks, or equal to accumulative 80-90-hour in 1 (one) semester
- Teaching-learning process in the form of research and or writing undergraduate thesis, 1 (one) credit is equal to 3-4 hours per day a month counted in 25 work days;
- Teaching-learning process in the form of practical work, 1 (one) credit is equal to 2 hours per week in 1 (one) semester.
Student Transfer, Credit Transfer and Procedures
Transfered student from another university, from the similar programs in Universitas Airlangga, and from other programs of the Faculty of Humanities is related to the transfer procedure and credit transfer. Transfered student can be from another university , or from the similar programs in Universitas Airlangga, or from other programs at the Faculty of Humanities.
Transfer Program from Other Universitas Airlangga
- Faculty of Humanities may consider the transfered student admission from other universities/institutes in accordance with the prevailing rules;
- The requirements of transfer student admission are:
- The candidate came from Public University programs, not from institutions of higher education of service, schools of education, and religious higher education;
- Public University programs as aforementioned in point (a) has the same or higher accreditation;
- Undergraduate transfer student must have attended education in the home university at least 4 (four) semesters continuously and obtained at least 48 credits with the minimum GPA 2.50;
- The program taken in the home university must fit with the programs in the Faculty of Humanities Universitas Airlangga;
- The candidate has never violated discipline/rules of the home university that is proved with valid certificate;
- The candidate is willing to obey the prevailing rules of Universitas Airlangga;
- The quota of the targeted faculty/program is available; and
- specific requirements of the targeted faculty/program must be fulfilled
(3) Transferring the credits of transferred students is based on credentials achieved by students and calculation of the targeted program and is implemented in accordance with the Quality Manuals;
(4) The study period that has been achieved in the home university is included in the calculation of the acquired study limit.
Transfer Program within Universitas Airlangga
- Students transferring to the similar and cognate undergraduate program in Universitas Airlangga is regulated as follows:
- proposing an application letter to the dean of the home faculty on the proposal of head of the program, then the dean proposes to the rector;
- transferring to similar and cognate undergraduate program in Universitas Airlangga can be done by rector’s approval on the dean of targeted faculty’s proposal based on the proposal of targeted head of the program.
- Transferring from undergraduate program to diploma program of the similar and cognate program in Universitas Airlangga is regulated as follows:
- proposing an application letter to the dean of the home faculty based on the proposal of head of the program, then dean of the home faculty proposes to the rector;
- transferring a similar and cognate undergraduate program to diploma program of the Faculty of Vocational Education can be done by rector’s approval on the proposal of dean of the targeted faculty based on the proposal of head of the targeted diploma program.
- Transfering a program can only be done once and cannot return to the previous program or to another including to the diploma program at Faculty of Vocational Education;
- Study period taken on the previous program is included in the calculation of the study limit;
- Meeting with the transfer procedure determined by the university as follows:
- Students intending to transfer the programs in Universitas Airlangga shall first ask for written permission to the dean;
- In case students passed the public university admission selections (SNMPTN and SBMPTN) and were accepted into the faculty/program of interest, they shall propose a notification letter to the rector with a copy to the dean by stating withdraw from the previous faculty/program due to have been accepted into the new faculty/program;
- Meeting with the specific requirements of the targeted faculty/program.
In planning the study, students shall pay attention to the following steps:
- making a payment of tuition fee to the banks designated by Universitas Airlangga;
- students under the academic advisor are preparing the study plan by considering the study load with the latest Semester Grade Point (IPS), except new students with the packaged study load;
- fulfilling the online Study Plan Card via UACC (Universitas Airlangga Cyber Campus) website cybercampus.unair.ac.id;
- students who do not fill the study plan at the appointed time will not be permitted to attend curricular activities or will not be registered in the teaching-learning process in the current semester;
- students are responsible for filling the Study Plan Card (KRS). If there is an error (for instance in course code, course name, etc.), the planned courses cannot be accessed;
- students shall assure that the planned courses are not collide with other courses;
- students can make revision of study plan through the Revised Study Plan Card (KPRS) based on the faculty appointed schedule;
- after the revision (KPRS) period is closed, students can only delete the course(s) and there will be no time to change to the other course(s);
- assuring that courses planned online on the KRS/KPRS have been approved by the academic advisor proved with the print-out cybercampus KRS/KPRS before due date.
Academic Leave, Sanction and Expulsion
Academic leave, dropped-out, and continuation of education are related to student activities in the university teaching-learning process.
- Academic leave is a student’s status permitted legally by the rector not to attend academic activities for 1 (one) semester;
- During the study, students are allowed to take academic leave for maximum 2 (two) semesters but not consecutively;
- In any case/reason, rector can give academic leave permission for 2 (two) consecutive semesters;
- Academic leave can be given to students who have studied consecutively for 4 (four) semesters in undergraduate program for S1, and 2 (two) semesters in master programfor S2;
- During academic leave, students must be in registered status;
- Period of academic leave is not calculated in the study period evaluation.
Students who cannot attend the courses because of academic suspension , shall file a letter to the rector when registering. The study limit has not changed and will be considered since they have been enrolled as the students of the Faculty of Humanities.
- Students who did not attend the lecture for 2 (two) semesters consecutively without any notice to the Faculty Academic Affairs Division are automatically stated as dropped out;
- Administrative Negligence in continuing the study;
- Students who did not pay off tuition fee for 1 (one) semester or more are not allowed to prepare the study plan.
- Academic Evaluation
- Evaluation of student success is conducted to get information about student’s accomplishment in achieving learning objectives as stated in the curriculum. Evaluation is done by using certain mechanisms such as examination, assignments, quiz, report, etc.
The objectives of exam are for:
- assessing whether students have understood or mastered materials given in the lecture
- grouping students into categories based on their competence that is determined by the university in letters: A, AB, B, BC, C, D, and E
- Examination is carried out in various ways such as written exam, oral exam, seminar/undergraduate thesis, assignment/take-home exam, and laboratory/practical work.
Types of Exam
types of examination within the course consist of course examination and undergraduate thesis examination.
Course examination is an assessment of the result of teaching-learning process during 1 (one) semester in the form of scheduled written/oral/structured assignment based on Academic Calendar of the Faculty of Humanities Universitas Airlangga.
Undergraduate Thesis Defense
Undergraduate Thesis Defense is a final task giving students learning experience to make a scientific written work by applying attitude, way of thinking, and scientific methods in solving scientific problems through research, and able to present and defend the result in written and unwritten forms in accomplishing the study load to achieve bachelor degree .
An oral undergraduate thesis examination is carried out by board of examiners to examine abstract, content, research method, and thesis writing techniques, as well as other scientific fields related to the content of undergraduate thesis. The examination is done after getting an approval from head of the program. The examination is set out in Undergraduate Thesis and Scientific Article Writing Handbook.
The examination requirements cover examinations of the courses and undergraduate thesis. The requirements are as follows:
Students are permitted to attend the course examination after attending at least 75% course attendance. The dean can permit students who are prohibited to attend the examination based on the following reasons:
- sick, proved with doctor’s statement;
- doing curricular activities outside campus, proved with the dean/rector’s statement;
- doing extra-curricular activities, proved with the dean/rector’s statement;
- carrying out certain activities as approved by the dean/head of the faculty.
Undergraduate Thesis Defense
Undergraduate thesis examination can be carried out after the student finishes writing an undergraduate thesis based on the Undergraduate Thesis and Scientific Article Writing Handbook, and meet the following requirements:
- has accomplished the course, minimum 110 sks with GPA 2.0 and no grade E;
- grade D is not more than 20% from all credits taken;
- submitting 4 (four) copies of undergraduate thesis to the Faculty Academic Affairs Division not later than 7 (seven) days before the examination date as set out by the program (see the Undergraduate Thesis and Scientific Article Writing Handbook);
- for English program, students have achieved ELPT (English Language Proficiency Test) score, minimum 550;
- for Japanese program, students have passed JLPT (Japanese Language Proficiency Test), equal to N3.
There is an explanation about student learning outcomes in the assessment system. The assessment system can present the student’s achievement in very good, good, adequate, less, and least categories. Student’s grade for a course at the end of semester is stated i letters namely A (4), AB (3.5), B (3), BC (2.5), C (2), D (1), E (0).
Assessment of Students’ Academic Achievement
The assessment is used to know the student learning outcome of a certain course using the following mechanisms:
- A lecturer sets out scores in number (ranging between 0 to 100) to assess the student learning outcome for the course he/she gave;
- A lecturer makes a relative grade of student learning outcomes according to the following criteria:
Letter Grade Grade Range Score
A 75 – 100 4
AB 70 – 74,9 3,5
B 65 – 69,9 3
BC 60 – 64,9 2,5
C 55 – 59,9 2
D 40 – 54,9 1
E 0 – 39,9 0
- The final grade for each course must be input in UACC by course coordinator not later than two weeks after the final examination. The grade print out is submitted to the program registrar
Grade Conversion, Courses Conversion, and Credit Unit System (SKS) of Student Exchange Program
Concerning student exchange program, the Faculty of Humanities sets things related to the conversion of grades, courses, and credits.
Grade ACTS Faculty Conversion
A 80-100 A
A- 75-79 >75 A
B+ 70-74 70-74.9 AB
B 65-69 65-69.9 B
B- 60-64 60-64.9 BC
C+ 55-59 55-59.9 C
C 50-54 50-54.9 C
C- 45-49 45-49.9 C
D+ 40-44 <45 D
D 35-39 D
F <34 E
- Courses Conversion
Conversion is based on
- The similarity of course content and name;
- The competence consisting of name, code, load, semester, prerequisite, description, method, media, and references of the course;
- Document Standard.
- Credit Conversion
- As much as possible the number of credits earned at the targeted university will be fully admitted by converting it to the same course competence;
- In case the course taken is different from the course at the home program, it will be admitted according to the number of credits of the converted courses; for example 4 credits turned into 2 credits;
- In the case of courses attended does not have the same competence as the course of the home program, it will be admitted as a document supplement.
Credit Semester System recognizes two types of Grade Point ie Semester Grade Point (IPS) and Grade Point Average (IPK). IPS is an assessment of student’s achievement in taking course during one semester, while IPK is an assessment calculated from the beginning of the study until the last semester that has been attended.
The amount of IPS and IPK can be calculated as follows:
IPS = Σ( Ks x N )
IPK = Σ( Kk x N )
Ks = the number of credits of courses taken in the semester
Kk = the number of course credits ever taken from the beginning to the corresponding semester without fail grade (letter grade E)
N = the load number of each course
Based on the IPS obtained in the previous semester, the student’s study load is calculated for the following semester.
Students achieving E for compulsory courses must improve their grades by repeating the course in the academic year or the following semester. Improvement of grade point can be done by repeating the course. Students who retake the courses are still required to attend the lectures and courses examination.
The evaluation of student study result is carried out as follows:
- Evaluation of semester study results is conducted at the end of each semester for courses programmed by students in the semester which is stated with Semester Grade Point (IPS);
- Evaluation of study result of S1 is conducted at the end of second year, end of fourth year, and at the end of seventh year if not graduated yet;
- Evaluation results are used as a basis for determining whether students are allowed to continue or discontinue their study;
- Students are allowed to continue their studies if they have collected at least half number of credits programmed in the curriculum with a minimum GPA of = 2.00;
- If the student has accumulated more than the minimal number of credits with a GPA of less than 2.00, the study evaluation is determined by calculating the best grade as much as the minimal credits;
- The minimal credits for each course of a program are listed in the respective curriculum;
- Students are declared to have completed their study if they have collected minimal credits (144) with a minimum GPA of 2.00, no grade E, get D as much as 20% of the total credits, completed the thesis with the grade at least C, and have followed the graduate candidacy evaluation (yudisium);
- If the GPA achieved is less than required, the student may correct the grade obtained, as long as the allowed study deadline has not been exceeded;
- For improved course grade, the highest value ever achieved is used in the evaluation.
Total number of credits that must be obtained by students:
- Bachelor program in Indonesian: 144-160 credits
- Bachelor program in English: 144-160 credits
- Bachelor program in History: 144-160 credits
- Bachelor program in Japanese: 144-160 credits
- Diploma-to-Bachelor Transfer Program: 76-94sks
Students are not permitted to:
- cheat, an act committed by students consciously (deliberately) using or attempting to use information materials or other study aids without the consent of the supervisor or examiner;
- counterfeit, the deed done by the student intentionally to change or replace the grade or academic transcript, diploma, student identity card, tasks in lecture / tutorial / laboratory work / examination, certificate, report, or signature in scope of academic activity ;
- do a plagiarism, an act committed by a student deliberately using sentences, data, or other person’s work as a work of his/her own (without mentioning the original source) in an academic activity;
- give reward and/or threaten, an act the student undertakes to influence or try to influence others in purpose of influencing the assessment of academic achievement;
- damage academic facilities for any purpose;
- substitute the position of others in academic activities, an act committed by the student by replacing the position or performing duties or activities for the benefit of others on his/her own will;
- ask others to take the place of academic activity, an act the student undertakes by instructing others to replace the position or perform the duties or activities either for the sake of themselves or for the interests of others;
- colaborate without authorization during oral examination or written one, by gesture or by electronic means;
- take the examination sheet without permission.
Every violation of the above provisions can be subjected to sanctions in the form of:
- verbal and written warnings;
- cancellation of examination grades for the course or academic activities;
- failing to pass the course or related academic activity;
- not passing all courses in the current semester;
- not allowed to attend academic activities at any given time; or
- dismissal or expulsion from Universitas Airlangga
Graduates Candidacy Evaluation, Graduation, and Degree
Graduate candidacy evaluation (yudisium) and graduation are related to student status. Students who have been evaluated in yudisium are considered to pass and eligible to attend graduation. In addition, students are entitled to a degree according to the type/level of their study.
Graduate Candidacy Evaluation
Graduate candidacy evaluation or determination of graduation is implemented as soon as the students meet the GPA, the number of credits accomplished , and scientific articles in scientific journals. For Japanese Literature, students are required to have a certificate of JLPT (Japanese Language Proficiency Test) equivalent to N3. In addition, undergraduate students must take a Credit System Achievement (SKP) of at least 100 credits in accordance with Rector Decree number: 7/H3/PR/2009 dated August 18, 2009.
Students who have passed the graduation are given a predicate of graduation based on GPA as follows:
- GPA: 2.00 – 2.75, pass satisfactorily
- GPA: 2.76 – 3.50, pass very satisfactorily
- GPA: 3.51 – 4.00, pass with praise
GPA is calculated from the first semester to the end of the study; special for cum laude is given additional requirement, that is maximum study period of 5 (five) years for S1 degree.
- Student who has passed the yudisium must attend the graduation;
- ELPT score is minimum 450 for Bachelor (S1) in accordance with Rector Decree Number: 5601/J03/PP/ 2008 dated July 3, 2008 on ELPT (English Language Proficiency Test) Score Standard;
- Students attending the graduation as referred in article (1) shall be granted with a Charter and a diploma;
- Students who do not attend the graduation as referred in article (1) can not take a diploma;
- In certain cases/reasons, the Rector may grant permission to a student who does not attend the graduation as referred in article (1), in order to take a diploma.
Graduated students receive diploma, transcript of grade, and information about the achievements or predicates that they achieved and are entitled to use the Bachelor of Humanities (S.Hum.) for S1 graduates.
The study limit is the time limit for students completing their study.
General Study Period
Calculation of study limit is 2n-1: n is the normal study period planned and determined by the Faculty of Humanities Universitas Airlangga, namely: for S1 program is 4 (four) years so the study time limit is (2 x 4) – 1 = 7 (seven) years.
Special Study Period
- For transfer students, the study period that has been pursued in the home university/faculty is included in the eligible study limit.
- For students who change the program, the study period that has been pursued in the previous program is included in the eligible study limit.